Mayor and Council



   For the meeting on:

  February 4, 2013
   Department:   Public Works
   Division:  Environmental Management
   Responsible staff:  Heather Gewandter, Stormwater Manager
  phone: (240) 314 - 8873
  HGewandter@rockvillemd.gov


Subject
Award of rider contract under Baltimore County Contract #B437, On-Call Design-Build Environmental Restoration, in an Amount Not to Exceed $1,000,000 through November 21, 2016, to Perform Routine Maintenance on Public Stormwater Management Facilities and to Remove Non-Native Invasive Plants on City Property.

Recommendation
Mayor and Council award a rider on Baltimore County Contract #B437, On-Call Design-Build Environmental Restoration, to Environmental Quality Resources, LLC of Arbutus, Maryland in an amount not to exceed $1,000,000 through November 21, 2016.

Discussion
The City of Rockville has 187 publicly owned and maintained stormwater management (SWM) facilities, ranging in type from bioretentions to large underground sand filters and wetland ponds. SWM facilities are structures used to treat stormwater by filtering out contaminants and slowing runoff to reduce in-stream erosion. Not only do stormwater management facilities help improve water quality, but they can also minimize flooding. Generally, structural SWM facilities like wet ponds have both a water quality and water volume impact, whereas Environmental Site Design SWM practices mainly provide water quality benefits and do not decrease flooding.

The State of Maryland requires the City to keep the facilities functioning as designed. Typical maintenance activities include, but are not limited to, trash pick-up and landscaping, small-scale sediment dredging, tree removal on dams, concrete repairs on risers, inflows and outfalls, debris removal after storms, and periodic cleanout of all underground facilities.

This rider contract provides the City with a mechanism to get expert contractor support in removing Non-Native Invasive (NNI) plants, both within SWM facilities and in parks. Both the Public Works Department and the Recreation and Parks Department could access the contract to manage NNI where needed. This contract also provides for emergency stream repair work (e.g., when a sewer line breaks near a stream) and the tracking of SWM repairs via redline as builts or blueprints.

Environmental Management Division evaluated the following regional contracts in order to find the best fit for the City needs:

  • Baltimore County SWM maintenance contract with EQR,
  • Montgomery County contract for above-ground SWM facility maintenance with EQR;
  • Montgomery County contract for below-ground SWM facility maintenance with AAA;
  • Montgomery County design-build contract with Anglers; and
  • Fairfax County SWM maintenance contract with Stormwater LLC.

Mayor and Council approval of this item would establish the contractual authority to perform SWM facility maintenance and NNI management on City property. Funding for the work is subject to appropriation by the Mayor and Council.

Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.

Procurement Information
This award is a rider off a competitively bid contract from Baltimore County.

In accordance with Section 17-71(b) of the Rockville City Code (Cooperative Procurements), the City may contract with any contractor who offers goods, services, insurance, or construction on the same terms as provided to other State or local governments or agencies thereof who have arrived at those terms through a competitive procurement procedure similar to the procedure used by the City.

In accordance with Section 17-39(a) of the Rockville City Code (Awarding Authority), all contracts involving more than one hundred thousand dollars ($100,000.00) shall be awarded by the Council.

Fiscal Impact
Funding is available in the Environmental Management Division FY 2013 budget (330 850 9401 0231). Continuation of the contract beyond June 30 of each year is subject to appropriation by the Mayor and Council.

Next Steps
Upon Mayor and Council approval, the Purchasing Division will issue a contract to Environmental Quality Resources, LLC.

Department Head:



Craig Simoneau, Director of Public Works
Approved on: 01/25/2013

City Manager:

Barbara B. Matthews, City Manager
Approved on: 01/29/2013