Mayor and Council



   For the meeting on:

  January 28, 2013
   Department:   Recreation and Parks
   Division:  REC - Facilities
   Responsible staff:  Yvette Yeboah, Supervisor
  phone: (240) 314 - 8783
  YYeboah@rockvillemd.gov


Subject
Award of contract for the purchase of floor coverings, replace, furnish and install through Fairfax County Contract RQ08-972529-22A for the period through July 31, 2013 in an aggregate amount not to exceed $180,000

Recommendation
Mayor and Council award Fairfax County rider contract RQ08-972529-22A to Commercial Carpets of America of Alexandria, Virginia in an aggregate amount not to exceed $180,000 through July 31, 2013.

Discussion
Immediate use of this contract will be for the replacement of a gymnasium floor at Lincoln Park Community Center and the replacement of flooring at the Senior Center at a combined cost of $82,925.05. This amount, coupled with prior uses of this contract, brings the contract amount in excess of $100,000:
DESCRIPTION AMOUNTDATE
Flooring Replacement, Glenview Mansion Kitchen$30,126.3012/18/2012
Carpet Replacement, Mayor and Council Chambers$ 7,031.8007/25/2012
Corridor Tile & Carpet Replacement, Senior Center $59,582.7012/13/2011
TOTAL (before this Agenda)
$96,740.80
Gym Floor Replacement, Lincoln Park Comm. Ctr.$30,925.05
Flooring Replacement, Senior Center $52,000.00
TOTAL (after this Agenda)
$179,665.85


Mayor and Council History
This is the first time this item has been brought before the Mayor and Council.

Procurement Information
This award is a rider off a competitively bid contract from Fairfax County.

In accordance with Section 17-71(b) of the Rockville City Code, Cooperative Procurement, the City may contract with any contractor who offers goods, services, insurance or construction on the same terms as provided to other State or local governments or agencies thereof who have arrived at those terms through a competitive procurement procedure similar to the procedure used by the City.

In accordance with Section 17-39(a) of the Rockville City Code, Awarding Authority, all contracts involving more than one hundred thousand dollars ($100,000.00) shall be awarded by the Council.

Fiscal Impact
Funds for replacement of the gymnasium floor at Lincoln Park Community Center are available in the FY 2013 Capital Improvements Program (CIP) account 420-900-3E61-0426. Funds for replacement of the carpet and tiles at the Senior Center are available in the FY 2013 Capital Improvements Program (CIP) account 420-900-1D67-0426.

Continuation of the contract beyond June 30, 2013 (one month) is subject to appropriation by the Mayor and Council.

Next Steps
Upon Mayor and Council approval, the Purchasing Division will issue a contract to Commercial Carpets of America, Inc

Attachments

Attachment A - Lincoln Park Community Center Improvements CIP Project Sheet.pdf

Attachment B Senior Center Improvements CIP Project Sheet.pdf


Department Head:



Christine Henry, Acting Director of Recreation and Parks
Approved on: 01/18/2013

City Manager:

Barbara B. Matthews, City Manager
Approved on: 01/24/2013